Sales invoice

To open required sales invoice document, click on its Doc no in the sales invoice list view. The document view will be opened.

Document view consists of:

• Document type - e.g. Invoice
• Document subtype - e.g. DEB (debit invoice), CRE (credit invoice)
• Document number - e.g. WEB12345678
• Document business status - e.g. Sent

EDI Transfer details (this information is not part of the document, it describes the transition of the document in Telema system):

• Sender
  • ID/GLN
  • Name
• Receiver
  • ID/GLN
  • Name
• Registered in Telema - the date and time when Telema received the document
• Forwarded by Telema - the date and time when receiver got the document
• Date issued - the date when electronic document was created

Header

• Parties info (Buyer, Delivery location, Seller):
  • Branch name
  • Company name
  • Party code
  • Reg no
  • VAT no
  • GLN
  • Address
  • Postal code
  • City
  • County
  • Country
  • Bank
  • Account
  • IBAN
  • SWIFT (BIC)
    By default only branch name is shown. In case you would like to see the detailed information about every party, you have click on .

• Date info:
  • Order date
  • Delivery date requested

• Reference info:
  • Source document type + Source document number + Source document date
  • Payment Reference Number

• Payment info:
  • Payment method
  • Payment term
  • Fine rate per day

• Notes:
  • Note name
  • Note content

• Created by:
  • Name - name of the person who created the document
  • Phone
  • Email

Document rows:

• RN - row number
• GTIN
• Supplier product code
• Buyer product code
• Product description
• Unit
• Quantity
• Base price
• Price
• Amount
• Best before min
• Best before max

In addition to main item row, additional elements (subrows) are possible to expand/collapse, in case they exist in the document:

• Item Reserve Entry - shows detailed information on the products supplied or ordered, e.g. lot no, best before and so on;
• Item Unit Record – shows alternative packages and numerators;
• Item Info – describes details on the item (e.g. description, size, length, colour, …);
• Item Parties - shows parties associated with the item row (e.g. in case of consolidated order, delivery party might be stated per row);
• Date Info – element describing all the datetype information required for the ItemEntry which differs from the DateInfo in DocumentInfo.
• Ref info – shows references to other documents and their rows (e.g. on invoice reference to order no and order line);
• Location – shows more detailed information on the item location (e.g. warehouse code, zone, aisle, ...);
• VAT info – shows VAT calculation data - sum without VAT, VAT rate, VAT sum, ...;
• Addition – shows additional remarks on the row.

• Document Sum Group:
  • Total wihtout VAT
  • VAT - VAT sum block for each VAT rate
  • Sum total - total amount with VAT

To go back to the list of sales invoices, click on the button BACK TO LIST.
You will be redirected to the list of sales invoices - to the same place where you started from.

Sales invoice in Telema eDoc format

NB! This functionality is accessible only for integrated clients who are using the service EDISupplier.

Some documents may contain more information than is shown in the designed web view. To view the full information in case required, click on the button VIEW EDOC".

You will be shown the full information found in the document. You can click on the the parts to open to see the information.

You can also download the document in Telema eDoc format. To do so, click Download.

You will be asked whether you would like to Open, Save or Cancel the action. Make your choice and proceed. In case of choosing Save you will be also asked to pick a file location and enter a file name.

To go back to the order view, click on "x".